1. Vision
   The vision of the Iowa Consortium for Comprehensive Cancer Control (ICCCC) is "Working Together to Conquer Cancer."
2. Mission
   The mission of the ICCCC is to reduce cancer incidence and mortality in Iowa through collaborative efforts that provide services and programs directed toward comprehensive cancer prevention and control.
3. Roles and Responsibilities of the ICCCC
   The Consortium shall have the following functions:
   1. Bring together at the state level responsible representatives from the public and private sectors engaged in research, prevention and early detection of cancer; education, diagnosis, treatment, management, support, rehabilitation, and palliative care of persons with cancer, and persons with cancer and their families (comprehensive cancer control) to address the problems of cancer in Iowa.
   2. Invite persons with special expertise in comprehensive cancer control, epidemiology, fund raising, and public relations, to advise and participate in the work of the Consortium.
   3. Foster statewide collaboration efforts to better implement comprehensive cancer control in Iowa, and promote networking between health care providers and community organizations.
   4. Engage communities and individuals to actively support the state comprehensive cancer control plan.
   5. Continue to implement, evaluate, revise, and disseminate the state plan in such ways as to support comprehensive cancer control in Iowa.
   6. Recommend priorities and develop strategies for comprehensive cancer control efforts in Iowa to participating agencies, state, county and local governing bodies, American Cancer Society, other voluntary agencies, and national agencies such as the Centers for Disease Control and Prevention and the National Cancer Institute.
   7. Evaluate present and proposed strategies for comprehensive cancer control in Iowa in terms of assessed need, estimated costs, potential benefits, and probability of success of each strategy.
      1. Assess the scope and magnitude of the problem of cancer in Iowa by reviewing available information on incidence, prevalence, severity, temporal trends, cost of care, etiologies and the availability, practicability and effectiveness of preventive and treatment measures.
      2. Identify important gaps in available information on cancer in Iowa, and seek ways to find or develop the missing information.
   8. Work to secure appropriate funding and broad-based community support for these strategies that will have a positive effect on the morbidity and mortality due to cancer in Iowa.
4. Membership in the ICCCC
   
   1. Membership is open to any person/organization who is interested in reducing the burden of cancer in Iowa and meets all Membership requirements.
   2. To be considered a Member, each individual/organization is expected to:
      1. Serve as contact point and gatekeeper for information to and from the ICCCC with their constituents;
      2. Identify and share strategic resources;
      3. Provide input on identified needs of ICCCC as requested;
      4. Attend ICCCC biannual meetings or send a representative if unable to attend; and
      5. Identify with and be actively involved with a Standing Committee or Implementation Group.
   Only Members can serve on the Executive Committee, vote at ICCCC meetings and apply for funding through the ICCCC.
   3. To be considered an Advisory Member, each individual/organization is expected to:
      1. Serve as contact point and gatekeeper for information to and from the ICCCC with their constituents;
      2. Identify and share strategic resources;
      3. Provide input on identified needs of ICCCC as requested;
   Advisory Members are welcome to attend any ICCCC meetings as their schedule permits. Other interested parties may be involved with and/or recruited to the ICCCC on an ad-hoc basis.
   4. Individuals/organizations will participate in revising goals, priorities and strategies for the control of cancer toward which the efforts of the ICCCC will be directed.
   5. Individuals/organizations maintain the right to resign their Membership at any time.
5. Meetings of the ICCCC
   
   1. The ICCCC will meet two times each calendar year or on a frequency determined by the ICCCC Executive Committee.
   2. Notice of meetings (stating the date, time, and place) will be provided to the full Membership at least 60 days prior to the meeting. The agenda will be distributed not later than 15 days prior to the meeting. Minutes will be taken, filed, and distributed to the Membership of the ICCCC.
6. Chair and Vice-Chair
   
   1. The ICCCC will have a Chair and Vice-Chair. These individuals will be elected from and by the current Membership of the ICCCC.
   2. The Chair will:
      1. Carry out responsibilities of leadership for the ICCCC;
      2. Serve as a spokesperson for the ICCCC;
      3. Convene and preside over meetings of the ICCCC and the Executive Committee;
      4. Appoint a Nominating Committee and a Membership Committee.
   3. The Vice-Chair will carry out the duties of the Chair in his/her absence and will assume the duties of the chair, if that office is vacated, through the remainder of the term and will serve as chair of the Nominating Committee.
7. Term of Office for the Chair and Vice-Chair
   1. The Executive Chair and Vice-Chair will serve for two-year terms, which may be renewed. Individuals may be re-elected to serve subsequent terms.
   2. A vacancy occurring for the Vice-Chair will be filled by the appointment of a Member of the Executive Committee by the Chair and the Immediate Past Chair to serve out the remainder of the term.
   3. Term of office will be July 1 to June 30 of each year. Elections will be held in the final quarter of each year.
8. Term of Office for the Immediate Past Chair
   The Chair leaving office will become the Immediate Past Chair and may serve as an ex-officio Member of the Executive Committee until the next Chair finishes a term.
9. Executive Committee
   1. The Executive Committee is the governing body of the ICCCC and approves the Guiding Principles under which the ICCCC operates to accomplish its mission.
   2. The Executive Committee is responsible for establishing the process for determining the priorities for cancer control to be addressed by the ICCCC.
   3. The Executive Committee consists of: an elected Chair and Vice-Chair; five other elected individuals from the ICCCC Membership; the chair of each of the Standing Committees; the chair of each of the Implementation workgroups; the Iowa Cancer Control Program Director; and other Members appointed by the chair pending Executive Committee approval. The Immediate Past Chair may also serve as an ex-officio Member of the Executive Committee, if available, voting only to break a tie.
   4. The Executive Committee is representative of the organizations in Iowa concerned with cancer control, including organizations that represent special populations that are impacted by cancer. To ensure organizational representation, the Committee will periodically review and approve guidelines to be used by the Nominating Committee regarding organizational categories for Executive Committee Membership.
   5. The Executive Committee is responsible for appointing or reconvening ad hoc committees, as needed, to provide advice on priority cancer sites or issues. Ad-hoc committee Membership must include an ICCCC Member, but is not limited to ICCCC Members.
10. Term of Office for the Executive Committee
    1. Elected Member of the Executive Committee will be assigned staggered terms in order to ensure continuity on the Committee. The ICCCC term is renewable if the Member continues to meet the requirements for ICCCC Membership and is re-elected by the full Membership.
    2. A vacancy occurring on the Executive Committee may be filled by the Chair or Vice-Chair with the appointment of an ICCCC Member to serve out the remainder of the term.
    3. Term of office will be July 1 to June 30 of each year. Elections will be held in the final quarter of each year.
11. Meetings of the ICCCC Executive Committee
    1. The Executive Committee will meet at least twice a year.
    2. Members of the Executive Committee are expected to be present or represented at each Executive Committee meeting.
    3. Notice of meetings (stating date, time, and place) will be provided to Executive Committee Members at least 30 days prior to the meeting. The agenda will be distributed not later than 15 days prior to the meeting. Minutes will be taken, filed and distributed to the Members of the Executive Committee.
12. Standing Committees and Implementation Workgroups
    1. Standing Committees and Implementation Groups are established by the Executive Committee with approval of the ICCCC Membership.
    2. Each Standing Committee and Implementation Group will have a chairperson. Standing Committees and Implementation Groups will elect or accept a volunteer as their chairperson.
    3. The chairperson of each Standing Committee and Implementation Group will be responsible for creating meeting agendas, having minutes taken, filed and distributed to the Members of each Standing Committee and Implementation Group.
    4. The chairperson of each Standing Committee and Implementation Group will be responsible to report to the Executive Committee on the progress of the committee or workgroup activity. Reporting shall be done twice yearly to coincide with Executive Committee meetings.
13. Nominating Committee
    1. The Nominating Committee will consist of the Vice-Chair and two Members of the ICCCC membership who are not Members of the Executive Committee.
    2. Every other year, the Nominating Committee will solicit recommendations from the full ICCCC for open positions on the Executive Committee. The Nominating Committee will develop and forward for vote by the full ICCCC membership a ballot for the Executive Committee that is consistent with Executive Committee-approved categories to ensure broad representation from the ICCCC.
14. Membership Committee
    1. 1. The Membership Committee will consist of the Vice-Chair and three Members of the ICCCC membership who are not Members of the Executive Committee.
    2. The Membership Committee will be expected to do the following:
       1. Recruit new Members to the ICCCC general membership;
       2. Collect and review annual reports from the general membership;
       3. Prepare and file a report of ICCCC s eligible to vote to the Executive Committee on an annual basis.
15. Voting
    1. Each Member is entitled to one vote.
    2. Each Member or his/her representative must be present to vote except for election of officials and amendments to bylaws.
    3. Motions before the ICCCC, except on amendments to these bylaws, will be decided by a simple majority of the Members who vote.
16. Conflict of Interest
    On any matter brought to a vote, a Member with a conflict between the interests of the ICCCC and the Member's organization will be responsible to declare such conflict. The Chairpersons will decide whether the Member should vote on the issue about which the conflict has been declared.
17. Quorum
    A quorum will consist of one-third of the voting Members of the ICCCC.
18. Amendments to the ICCCC Bylaws
    1. The Bylaws may be amended by two means:
       1. At a meeting of the full ICCCC where a quorum is present and the vote passes by 60% of those voting;
       2. By a mail or electronic mail vote if a quorum responds and the vote passes by 60% of those voting.
    2. A notice setting forth the proposed amendments must be sent to all Members in good standing at least 30 days prior to the vote.

November 2003, Revised April 2006, October 2006